Dear all
We hope you are well.
It has been pointed out internally that the Annual General Meeting (AGM) notice was not posted on the SCBA website in a timely manner. After consultation with our lawyer and SportSG, we have been advised to postpone the AGM to avoid any further complications.
Hence, the AGM will be postponed by four days to Friday 30th October, 7pm. This minimises delay while allowingplayers heading to Qingdao for competition to attend with as little disruption as possible.
1) The business to be transacted at the AGM shall be:
a) To approve the previous AGM's minutes.
b) To approve the 2026 annual report.
c) To approve the amended 2025 annual report.
d) To approve the audited financial statements for the reporting year ending on 31 March 2026.
e) To appoint auditors for the ensuing term.
f) To approve any resolutions tabled by Affiliate Members in accordance with Article 14.4.
g) To approve the list of nominations received and to hold the election for Board Members.
As Steve Robinson and Ke Jia's two-year terms are ending, we have a total of five vacancies after including the present three vacancies. We will aim to have four four-year terms and one two-year term should we have five Board Members elected, so that the majority of Board Members will have four-year terms remaining. If we do not receive enough candidates, we will adjust these numbers according to the aforementioned goal.
2) The annual reports, and the audited financial statements for the reporting year ending on 31 March 2026, shall be forwarded to the members by 19th October, 7pm, seven days before the original AGM date.
3) The following deadlines for document submission will be pushed back accordingly:
a) Affiliate Members who wish to table a resolution for the General Meeting’s approval must notify the Secretary General in writing at least fourteen (14) days before the date of the AGM. This refers to before Friday 16th October, 7pm.
b) All nominations for the Board election must reach the SCBA office at least seven (7) days before the AGM, and any nominations received thereafter shall be invalid. This refers to before Friday 23rd October, 7pm.
c) Following SportSG's advisory, please note that nominees may not propose or second themselves. This has been laid out in the nomination form sent out earlier.
d) The updated agenda for the AGM shall be forwarded to the members by Friday 23rd October, 7pm.
e) The list of eligible nominees shall be published in SCBA’s official website and emailed to all Members at least five (5) days before the AGM where the election is to be held. This refers to before Sunday 25th October, 7pm.
f) The names of the authorised delegates and the authorised representatives of Corporate Members who will be attending the General Meeting shall be notified to the Secretary General at least three (3) days before the date specified for the General Meeting. This is applicable to Corporate Clubs, and the timing refers to before Tuesday 27 October, 7pm.
4) The weekly evening game on 30th October will not be held.
We sincerely apologise once again for the sudden change in AGM date.
Attached: Board Nomination Form